Executive Assistant

Electrical · Ottawa, Ontario
Department Electrical
Employment Type Full-Time
Minimum Experience Experienced

Modern Niagara helps build and maintain the spaces where Canadians live, learn, work, and heal by meeting the mechanical, electrical, and building controls and services needs of Canada’s infrastructure. We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

 

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

 

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Canada’s Best Health + Safety Culture Award and Canada’s Safest Employers Award in the Building and Construction category.

 

We are seeking a highly organized and detail oriented Executive Assistant to join our team in Ottawa!

 

The Executive Assistant role encompasses a wide range of duties, some of which include; supporting and leading various initiatives and projects, supporting senior level management daily, reporting and tracking with ongoing executive administration. 

 

Overview of Responsibilities:

 

  • Assist Executive with administrative tasks, including calendar and email management
  • Outstanding coordination of materials, information, organizational and time management skills with an ability to multi-task, prioritize tasks, deliverables and meetings
  • Act as a point of contact, a liaison for the business, communicating and acting in a supporting capacity in a variety of administrative ways  
  • Maintenance, updating, and tracking of all correspondence
  • Assistance with presentation creation and execution
  • Process various information and data; prepare, maintain and track correspondence and documents
  • Develop and prepare reports, informational material and assist with special projects
  • Ensure efficient and timely workflow of information into and out of the department; with an emphasis on meeting scheduled deadlines and/or target dates
  • Coordinate and arrange a variety of meetings (customer visits, departmental meetings, etc.)
  • Developing business acumen in order to anticipate needs (e.g., independently anticipating the next step in a process, prompting the appropriate people, being resourceful and one step ahead)
  • Coordinate and co-facilitate internal and external meetings, as required
  • Work collaboratively with team members to improve processes and streamline work in collaboration with the broader Executive Assistance team


Qualifications and Experience:

 

  • 5-10+ years of experience at the executive level
  • Strong written and verbal English communication skills
  • Experience supporting senior management
  • High degree of professionalism and confidentiality
  • Independent, and self-motivated with ability to work autonomously
  • Strong organizational skills, with strong prioritization
  • Ability to work on multiple projects simultaneously
  • Proven strong ability in executive level office administration, with advanced skills in MS Office
  • Previous administrative, support experience within the construction or development industry a plus, but not required

 

Please submit your resume today!  

 We thank all applicants for their interest, however, only those selected for an interview will be contacted.   

 

At Modern Niagara, we value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer.  If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made.

Thank You

Your application was submitted successfully.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

  • Location
    Ottawa, Ontario
  • Department
    Electrical
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced